Philadelphia copiers

Over the past few years, office environments have changed drastically. With increases in technology, your employees now expect mobility even within your building. Luckily, you can enable your multifunction devices to connect to your network through Wi-Fi connectivity. continue reading...

Many businesses today are choosing to lease their printers and MFPs these days instead of purchasing. With the tight economy, it can often be difficult to shell out a large sum of money for a device when you can pay a small amount each month, instead.

In addition to reduced costs, leasing your equipment can provide other benefits: continue reading...

Whether you own your office equipment or lease, servicing your devices is inevitable. Although the machines are complex and will still require regular maintenance, there are a few things you can do to prevent small issues to become a big problem. continue reading...

When considering the many costs that an organization has to expend, one of the most misunderstood is that of printing costs.

The Gartner Group estimates that as much as 30% of organizations' print costs can be eliminated with simple technology solutions.

The Business World is a rapidly changing entity, and technology helps adapt to these changes quickly and will help a company keep its competitive advantage. Paper has always been an inefficient medium for conducting business processes, and recently has become a key focus for Business Process Improvement (BPI) initiatives. So what are the main reasons for a company or organization to move towards the paperless environment?

Below are the two main categories:

1. Operation Efficiency and Business Process Improvement

Using a digital repository can improve productivity. This is an obvious benefit. Any time you can reduce the time required to perform a required task, that time can be applied elsewhere. A basic online search for a customer file requires about 5 seconds. To accomplish the same information lookup with a physical file cabinet can take 10 – 25 minutes, or perhaps even days if the file is held in offsite storage. This is just for basic lookups, and not complex searches, which could take weeks if performed through the physical file system. continue reading...

The dropping costs of hard drive space and the growing number of scan-enabled multifunction systems are prompting many businesses to implement Electronic Document Management Systems. 

These systems provide searchable access to scanned information enabling better business decisions and smoother customer service interactions.  They also create a much-needed disaster recovery plan and help ensure regulatory compliance.
continue reading...

Recent research by InfoTrends revealed that the majority of surveyed organizations believed that they were spending 3% of their annual revenue on document-related expenses. The study found that actual overall expenditures on documents were 6% of annual revenues.

Document costs included everything from printing and copying to the infrastructure needed to store and retrieve critical information.
continue reading...

Are you constantly misplacing important business documents? Are loose papers cluttering and consuming office space?  Are you spending hours looking for specific client information and having no luck?  It’s time to adopt a document management system.
 
Document Management for Small and Mid-Sized Businesses continue reading...

The core of any business is a group of processes. Predictable processes like invoicing and collections, order fulfillment and customer support are the fundamentals that drive businesses to success. Continual improvement of business processes leads to better results like increased revenue, reduced expenses, faster collection, regulatory compliance, and reduced risk.

The following are a few points to consider that will help improve your business processes:

1. Begin with the end in mind. Define what the real goal of your process is.

2. Map Out the Process. Think of the four Ws: Who, What, When and Where.

3. Determine what inhibits your process. There is always a more efficient way to complete a task.

4. Consider any risks. Are you overlooking any potential regulatory or legal problems? Is your business prepared for a natural disaster?

5. Determine the costs. Consider the hard costs of the process along with the labor costs. continue reading...

The world is focused on recycling. One of the best places to start may be with your office laser printers and multifunction systems.

Here are three simple steps to cutting waste and saving money: continue reading...

• Recycle Paper Put recycling bins next to your printers and copiers. Most municipalities have recycling services. You can also use recycled paper in your printers and copiers. Make sure to select a good quality of recycled paper that is rated for laser printers and copiers.
• Duplex Printing A great way to immediately cut paper usage is to set your printers and multifunction systems to default to duplex (two-sided) printing. This is especially helpful for long print jobs because duplex printing literally cuts your paper usage in half.

Color helps you communicate more effectively with your customers, and it also helps you communicate more effectively internally.

Color Improves Customer Communication

Did you know that color invoices get paid faster, reducing collection time? Color marketing materials and proposals command attention. Color newsletters and publications keep your clients informed of your new offerings.

Color Improves Internal Communication

Did you know that training materials are more effective in color? Spreadsheets and financial reports are more understandable in color – and color even helps to reduce errors when working with reports. Key memos and internal flyers capture attention in color. continue reading...