Color

Color helps you communicate more effectively with your customers, and it also helps you communicate more effectively internally.

Color Improves Customer Communication

Did you know that color invoices get paid faster, reducing collection time? Color marketing materials and proposals command attention. Color newsletters and publications keep your clients informed of your new offerings.

Color Improves Internal Communication

Did you know that training materials are more effective in color? Spreadsheets and financial reports are more understandable in color – and color even helps to reduce errors when working with reports. Key memos and internal flyers capture attention in color. continue reading...

Technological advances have resulted in many different printers, but of course not all printers will print the same quality. There are many different types of printers on the market, and all of them have different functions and characteristics.

Some questions you may want to ask before buying a printer are:

· Are you a large or small company?

· What will this device be used for?

· What quality and performance features are you looking for?

· What is your budget? continue reading...

All too often, we hear and even use terms assuming others know exactly what we mean. One term used in the document industry is workflow- but what does it mean?

According to Wikipedia

A workflow consists of a sequence of connected steps. It is a depiction of a sequence of operations...

The flow being described often refers to a document that is being transferred from one step to another.

A workflow is a model to represent real work for further assessment, e.g., for describing a reliably repeatable sequence of operations. More abstractly, a workflow is a pattern of activity enabled by a systematic organization of resources, defined roles and mass, energy and information flows, into a work process that can be documented and learned. Workflows are designed to achieve processing intents of some sort, such as physical transformation, service provision, or information processing. (Source: http://en.wikipedia.org/wiki/Workflow ) continue reading...

When a company wants to go paperless and begins to scan the contents of their filing cabinets into a document management system many are surprised to find many files previously thought to be lost.

When it comes to document storage, filing cabinets are simple things with no brain. We’re provided a drawer and a key and the rest of the work is left up to us. There’s no advice on where to put documents, we’re not told exactly where certain documents can be found, documents aren’t automatically routed to the right people in workflow, and our key certainly can’t be taken away to stop our access to the files.

Filing cabinets have gained the reputation as the office “Bermuda Triangle” of lost documents. Over the years multiple people in the office file, misplace and not return documents to the filing cabinets. As people organize to their own standards and methods, documents are inevitably filed in the wrong places and the next time a file is needed, it can’t be found. continue reading...