About SmartSearch

From small businesses to the Fortune 500, organizations that rely on document-intensive processes use SmartSearch to manage documents electronically and streamline their workflows as they eliminate inefficient paper based filing systems. Built on the .NET Platform using an open architecture design, SmartSearch is a scalable, value-driven solution that is easy to use, learn and support.

See SmartSearch Live and in Action --> Narrated Demonstrations

This unique software solution is ideal for paper-intensive businesses such as law offices, physician practices, accounting firms, trucking companies, and mortgage and title companies that are looking for a cost-effective way to eliminate their paper-based filing systems.

SmartSearch offers you the opportunity to incorporate a feature-rich document management solution into your business at a price you can truly afford.  SmartSearch also lowers your total cost of ownership because it’s easy to install, configure, learn, use and support.

Document Capture

SmartSearch provides native TWAIN based imaging support through the SmartCapture option as well as integrates with most any MPF's via digital on-ramp connectors like ScanFlowStore for Xerox, DigiDocFlow for Ricoh/Savin, SimplifyScan for Sharp, Sharp OSA, eCopy, NSI AutoStore and ScanTag for Muratec. In addition, SmartSearch can integrate with any capture software or MFP device using standard capture and drop to a directory, where either CSV or XML metadata files can be read and imported into the document repository. The XML Transform module will allow SmartSearch to read any type of XML schema and convert the XML data to a format supported by SmartSearch.

SmartSearch also integrates with industry leading capture vendor Kofax. SmartSearch as been outfitted with a certified Kofax release script that allows a direct release of documents and data into SmartSearch from the Kofax Capture 7.5 or 8.0 interface.

 
SmartCapture Interface

SmartSearch provides advanced image processing technologies with the Capture Workflow module providing features such as: zonal OCR, content search, PDF creator, BCR, bar code and blank page separation and image enhancement. SmartSearch comes pre-packed with KeyFree Indexing or OCR assisted data entry as well as Data Xchange for internal ODBC data updates. DataMerge services are also available for ODBC type connections with external data sources. Both tools allow end-users to quickly and easily scan and index documents with reduced data entry requirements.

Architecture

SmartSearch is based on Service Oriented Architecture (SOA) and built on the .NET platform. With a strong belief in the use of open architecture and industry standards, Square 9 Softworks created SmartSearch not only as a cost effective solution but also as a powerful platform to expand on. Features like Active Directory integration and SOA architecture deliver functionality still not found in many more expensive “Enterprise Level” solutions.

SmartSearch’s open architecture and adherence of industry standards ensures that it is the right solution for the present and the future. By storing documents in their native file format (PDF, TIFF, JPG, PCX, TXT, RTF, CSV, Word, Outlook and Excel), SmartSearch makes sure your documents will always be available.

SmartSearch combines this use of open file formats with the power of Microsoft’s SQL Server 2005 database engine. Long established as an industry standard, MS SQL Server delivers unparalleled performance. Should a company wish to integrate SmartSearch with other database applications, its open table structure within SQL Server provides an ODBC compliant platform for data exchange.

Hardware Requirements

SmartSearch has been certified on the Microsoft 2003 R2 and 2008 Server platforms and the Windows XP Pro, Vista and Windows 7 client. The Microsoft .NET platform is required for the operation of SmartSearch, however it is automatically included with the installation of SmartSearch along with the Microsoft SQL 2005 Express database engine.

SmartSearch is a storage independent solution. Records archived within SmartSearch can be saved to any server on the network requiring only a UNC Share path or mapped drive. If a company elects to archive its records to a near line jukebox or offline on CD or DVD, SmartSearch will support either storage environment.

Recommended SmartSearch Server Hardware

21 to 40 Concurrent Users (Single Server)
2 Dual Core Xeon Processor
4 GB RAM
15K RPM hard drives in a fault tolerant configuration
Disk space to accommodate scan volumes (assume about 50MB for every 1,000 scanned pages)
Disk space to accommodate data storage (assume about 100MB for every 100,000 document records)
Windows Server 2003 R2 or 2008

41 to 100 Concurrent Users (Dual Servers)
Application Server:
2 Dual Core Xeon Processor
4 GB RAM
15K RPM hard drives in a fault tolerant configuration
Disk space to accommodate scan volumes (assume about 50MB for every 1,000 scanned pages)
Windows Server 2003 R2 or 2008
 

Database Server:
2 Dual Core Xeon Processor
4 GB RAM
15K RPM hard drives in a fault tolerant configuration
Disk space to accommodate data storage (assume about 100MB for every 100,000 document records)
Windows Server 2003 R2 or 2008
 

Recommended SmartSearch Client Hardware
Windows XP Professional
Pentium 4 (or equivalent non-Intel) or greater processor
1 GB RAM
7200 RPM hard drive 1 GB of available disk space

Windows Vista Business or Ultimate
Pentium 4 (or equivalent non-Intel) or greater processor
1 GB RAM
7200 RPM hard drive
1 GB of available disk space
Dedicated video memory