Tips for Evaluating Scanning Solutions Before You Buy: A White Paper For Purchasing A Scanning Solution For Your Digital Copier or Scanner

Total cost of ownership (TCO) attempts to quantify the costs associated with a specific product implementation over the lifecycle of the product. This type of analysis is essential to financial decision makers who must take a long-term view of IT spending above and beyond the initial acquisition costs. Office copiers and scanners must now be looked at in the same way.

• The goal is to answer questions such as:
  “How much will it cost us to use this technology over the next five years (or the term of the copier lease)?”
• “How much can our organization save by implementing
  Vendor A’s solution compared to Vendor B’s?”

On any IT project, initial acquisition costs typically represent only a small percentage of the total cost of ownership. Much more significant are the “hidden costs” associated with a particular solution.